Skip to main content
Not every issue that comes through your inbox needs a full work order. Sometimes a team just needs to be notified fast — no scheduling, no invoicing, no back-and-forth. That’s exactly what on-call rotations are built for. The On-Call Rotation feature lets you configure automated alert systems that immediately notify designated technicians or internal team members when specific situations arise. It’s a lightweight, direct channel designed for speed — getting the right person notified at the right time, without the overhead of the standard maintenance workflow.
Available on all maintenance subscription packages. On-call rotations are accessible to any customer on a maintenance plan. For questions about your plan or pricing, reach out to your Customer Success Manager.

​
How It Works

An on-call rotation is a structured system that automatically contacts a predefined list of technicians or team members — in a specific order or all at once — when a qualifying issue is submitted. It’s triggered by intake rules you configure, and it operates independently of the standard work order process.

Triggered by intake rules

Rotations activate when a resident submits a matching issue type — fully automated, no manual dispatch needed.

Ping alert, not a work order

Alerts notify via call or text. No appointment, invoice, or follow-up workflow is created unless you choose to.

Sequential or simultaneous

Layers can escalate one person at a time, or alert the whole group at once — you decide the escalation style.

Configurable SLA & frequency

Set alert retry intervals (5–30 min), total attempts (up to 5), and a response SLA (20 min–2 hours, default 45 min).
When an alert goes out, the on-call technician can acknowledge it by replying to the call or text, or taking no action which passes the alert to the next person in the rotation. If no one acknowledges after all attempts, the final escalation group receives an email notification. On-call rotations are best suited for situations where immediate awareness matters but a full work order workflow isn’t necessary — such as security teams handling lockouts, internal staff managing parking disputes, or teams receiving alerts for non-maintenance events like power outages.

​
Why This Matters

On-call rotations close the gap between a resident submitting an issue and the right person being aware of it — in real time, without manual intervention. Here’s why that matters for your team:

Faster response, fewer gaps

Automated escalation ensures alerts don’t fall through the cracks, even when the first contact is unavailable.

Lighter workflow for simple issues

Not every situation needs invoicing and scheduling. On-call keeps things simple when speed is the priority.

Built-in accountability

Every alert is logged — acknowledged, missed, or passed — so property managers have full visibility into response activity.

Measurable team performance

Technician scorecards in Analytics track acknowledged rate, missed alerts, and median response time over time.

Flexible for any team structure

Calendar or block rotations, multi-week cycles, and backup layers let you model your real team structure accurately.

Covers non-maintenance needs

Teams outside of maintenance — security, parking, facilities — can use on-call without needing the full maintenance workflow.